Administrative Assistant, Saint James Catholic Elementary School, Sewickley

JOB TITLE: Catholic Elementary School Administrative Assistant
REPORTS TO:  Elementary School Principal
 
Vision
St. James School (SJS) is located in Sewickley, PA which is a part of the North Hills Regional Catholic Elementary Schools (NHRCES) within the Diocese of Pittsburgh. The Administrative Assistant will work in conjunction with the principal, faculty and staff to operate and manage a preschool through eighth grade elementary school while keeping the safety and well-being of the students a top priority.  This role requires excellent communication skills, both internally and externally within the school community. 
The SJS Administrative Assistant is a fully initiated, practicing Catholic committed to Gospel values. He or she values the organization and  is responsible for management of resources and helps  SJS to fulfill the Church’s mission and purpose.
 
Responsibilities and Tasks

• Answers phone, sorts mail, acts as school receptionist
  • Interacts with students regarding a variety of needs, including but not limited to attending to basic first aid needs, calling parents when necessary, handing out late slips, etc.

• Completes registration and inquiry forms for all prospective students

• Maintains current student records (both hard copy and digital) via Student Information System, FACTS Management System

• Organizes office work so that due dates are met for records and reports

• Types and prepares school reports as assigned

• Prepares replies to routine correspondence

• Maintains files

• Maintain the Annual Daily Attendance Reports after each grading period

• Does record keeping for school related projects

• Keeps school records and business confidential

• Prepares the monthly parent newsletter for distribution

• Prepares envelopes and collects money processed through Homeroom

• Discusses tuition aid and tuition plans as well as collects, posts and gives receipts for tuition payments

• Prepares and updates School Directory and Class Lists

 
Qualifications
 
I.  Office Practice:

• Receives all visitors coming into the school graciously

• Can communicate effectively orally and in written form

• Understands that handling interruptions is a key part of the position

• Is skillful in using office machines

• Maintains an efficient filing system

• Knows how to use technology effectively including Microsoft Office Suite and Google Suite

• Is confidential in handling business matters

II. Administrative Capacity:

• Has ability to deal with children and adults tactfully, courteously, and with discretion

• Is prompt in completing work

• Has ability to follow instructions

• Is willing to cooperate with the principal, teachers, visiting or supervising personnel, parents and pupils

• Has respect for confidential matters

• Has knowledge of Diocesan policies or is willing to learn
  • Is able to prioritize multiple tasks according to organizational needs
  • Maintains accurate work and sees tasks to completion

• Is diligent and conscientious in the performance of tasks

 
Requirements

• High School Diploma or equivalent required
• Social media experience is preferred
• Must be able to work in a rigorous office environment
• Clear background check required

Interested candidates should submit resume and cover letter to the principal, Mr. Sean Murray at: [email protected]