Administrative Assistant to the Provincial, (Spiritans) Province of the U.S. ,Pittsburgh

Administrative Assistant to the Provincial Province of the United States
Description:
Performs administrative duties related to work of Provincial utilizing in-depth knowledge of institute operations, procedures and personnel.
Principal Duties and Responsibilities:
Provides secretarial services to the Provincial in a confidential manner. Prepares letters of good standing for members when approved by Provincial.
Keeps personnel records, provincial calendar, Province data base, and mail lists current.
Keeps Praesidium data base up to date and works with members of the Province to complete training requirements.
Provide assistance to Council, CSSp members and visitors when requested.
Works with Cohen & Grigsby on immigration matters.
Organize and prepare documentation for Provincial Council and Corporation meetings, recording and transcribing minutes for Provincial's approval; editing minutes for distribution to Province.
Prepares agendas, reports, questionnaires, ballots, etc. for Council and Chapter meetings and manages general distribution.
Keeps current the Province Directory and prepares for printing and distribution to all members on an annual basis.
Prepares funeral arrangements; writes obituaries; informs membership and acknowledge donations received in memory of deceased.
Completes and updates forms for submission to the Generalate, Arch/dioceses and the Official Catholic Directory
Keeps the Archconfraternity data base current and processes requests for membership as well as preparing and mailing the Annual Novena letter.
Handles all correspondence related to the Annual Pentecost Appeal in the parishes.
Prepares labels, envelopes and mailing list for newsletter.
Requirements:
Excellent written and verbal communication skills.
Excellent organizational abilities.
Proficiency with Microsoft Office 2013
Must maintain a high level of confidentiality.
.  Resumes should be sent to Father John Fogarty:  [email protected]