As a representative of the Roman Catholic Church, there is the expectation that the Parish Business Manager will conduct oneself according to the goals and mission of the Church and to strive for the pastoral values of the Parish & Diocese of Pittsburgh. The Parish Business Manager is responsible for fulfilling parish administrative needs (and school if applicable) in Financial Management, Personnel, and Facilities.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES • Financial Management - The Church is responsible for the financial resources which have been entrusted to it. This responsibility includes safeguarding Church assets, exercising prudence in financial matters, accountability to those who provide monetary support to the Church and to regulatory authorities, and compliance with all civil regulations. As such, the Church is committed to the highest standards of fiscal integrity and accountability. Strong systems of internal controls are needed to safeguard assets by reducing the risk of fraud, misuse, waste or embezzlement. It is important that all employees within be sure that best financial practices are being followed. Tasks include but are not limited to: o Accounting o financial reporting o Budgeting o Annual Report o Contracts/Agreements o Participate in Parish Finance Council meetings o Oversee Bookkeeper o Monitor money handling procedures/cash counting o Oversee payroll o Insurance o Taxes and Compliance o Stewardship/Fundraising
• Personnel - The Parish Business Manager generally participates in the hiring, training and supervision of parish staff and volunteers. He/she administers employee benefits including insurance coverage, retirement plan, scheduling, and payroll functions in accordance with archdiocesan and parish policies. Tasks include but are not limited to: o Hiring, training, employee files o Compensation administration o Maintain Job descriptions o Performance reviews o Benefit management o Create and maintain and a safe, productive and pleasant environment
• Facilities Management - Today’s parishes must preserve, maintain, and often improve or replace the facilities entrusted to its care. Tasks include but are not limited to: o Oversee maintenance supervisor ▪ Routine maintenance, repairs, supplies o Oversee facility scheduling/usage o Construction Projects o Video Surveillance o Security
• Office/Administration - The skilled Parish Business Manager as an administrator and supervisor is responsible for the effective use of Parish resources and human capital towards the realization of the Parish’s mission and objectives in alignment with Catholic social teaching proper leadership of Ecclesial Lay Ministers and other volunteers or employees. Tasks include but are not limited to: o Oversee bulletin, website, communications o Oversee clerical/support staff o Oversee technology/Equipment o Supervises or directs the maintaining of parish membership o Master calendar o Volunteer management
• General - Today’s parishes require close attention and compliance to many government, institutional, and church regulations and requirements. Parish Business Managers must be able to learn, understand, interpret, and follow simple or complex rules, laws, guidelines, and strategies. Tasks include but are not limited to: o Canonical record keeping and archiving o Records retention o Compliance o Virtus/Safe Environment o Collaborate with School Principal and Preschool Director, where applicable o Assist ministries o Serve as an ex-officio member of the Pastoral Council o Serve as an ex-officio member of the School Council o Attends parish and archdiocesan meetings and training as appropriate o Perform special assignments related to job-specific responsibilities
MINIMUM QUALIFICATIONS Education and Experience • To perform effectively in this position, the incumbent is required to have a working knowledge of budgets, accounting, facilities management, personnel processes and related laws. • At least five years of experience in a professional office management environment, desirable. • College degree in applicable field, or equivalent. • LMU Business Manager Course certification, desirable. KNOWLEDGE, SKILLS AND ABILITIES Knowledge • A wide-ranging knowledge of contemporary Human Resource practices, policies and procedures • Basic bookkeeping principles and procedures • Church philosophy, principles and teachings • Busy office environment • Working knowledge of parish and archdiocesan procedures and policies Skills • Proficient in QuickBooks Pro • Proficient in Microsoft Office • Organization and long-range planning • Supervision experience, managing people • Facilities management and basic construction knowledge • Strong oral and written communication with diplomacy and professionalism Abilities • Maintain confidentiality at all times • Sit for sustained periods of time on a daily basis • Occasionally lift up to 20 pounds • Perform tasks requiring intermittent bending, stooping and walking • Sustain frequent movement of the fingers, wrists, hand and arms • Bilingual (Spanish) highly desired To apply, A cover letter and resume should be sent to: Deacon Rich Longo at [email protected]