Chief of Staff to the President and Secretary to Board of Trustees, Carlow University, Pittsburgh

August 22, 2023

The Chief of Staff to the President and Secretary to the Board of Trustees works closely with the President on a wide variety of administrative and executive duties, special projects, and initiatives involving the President’s office and its key goals. The Chief of Staff is responsible for serving as the main point of contact between the University President and other stakeholders to accomplish initiatives including: promoting and supporting the mission and values of Carlow University, serving as Secretary to the Board of Trustees and its governance, and providing assistance with other key community relations. This position is responsible for overseeing the administrative, operational, and financial affairs of the Office of President, developing and coordinating special and high-priority projects and initiatives, coordinating/preparing communications and special correspondence, preparing the president’s presentations, and serving as a liaison to the Carlow University Board of Trustees and a variety of internal and external constituencies.
ESSENTIAL FUNCTIONS

Serves as Secretary to the Board of Trustees and works closely with the University President in Board-related communications and initiatives.
Primary writer of speeches, remarks, talking points, articles, opinion editorials, blog entries, and other public or internal comments by the President.
Creates presentations for the President.
Directs special projects and programs as initiated by the University President to include the President’s Advisory Council.
Assists the President and appropriate members of the Cabinet with the coordination, facilitation, and advancement of University priorities and other initiatives involving the University's relationship with local, state and/or regional agencies, representatives, their staff members, and committees.
Produces reports, agendas, dashboards and provides support for the minutes for Cabinet and Office of President.
Assists with building project and program plans to support initiatives of the Office of President.
Assists the President in managing priorities to maximize these relationships with the Board, donors, alumni, students, and other key groups and individuals, under the direction and coordination of the President.
Handles queries, questions, concerns, and requests on behalf of the President working to solve problems, mediate disputes, and work proactively with issues and people.
Represents the University as needed both locally and regionally as well as keep abreast of local, state, and regional events and issues relative to Carlow University’s involvement.

MINIMUM EDUCATION & EXPERIENCE
Bachelor’s degree required. Master’s or Juris Doctor degree preferred. A minimum of seven (7) years professional administration experience supporting senior level managers required. Experience supporting senior level managers in higher education or related environment strongly preferred. Governmental and external relations preferred.

REQUIRED SKILLS, ABILITIES AND/OR LICENSURE
• Ability to operate flexibly and consistently in working with the President.
• Ability to represent the President in making decisions that require mature judgment.
• Working knowledge of policies, operations, and practices in higher education
• Expertise in prioritizing workflow, managing resources, and overseeing financial and budget matters.
• Strong and proven project management competencies.
• Excellent organizational and time management skills.
• Excellent written and oral communication skills.
• Ability to collect and analyze data and information, draw conclusions, and produce reports and recommendations.

Why Carlow University?

Culture of integrity, dignity and respect for all
Strong commitment to social justice
Ethical forward-thinking leadership
Comprehensive medical, dental, vision, life & disability benefits package
Tuition benefits for undergraduate and graduate programs
Health Savings Account and Flexible Spending Account options
Wellness and Employee Assistance Program
Complimentary use of Carlow’s fitness center and amenities

Successful candidates must be committed to envisioning the future of liberal arts and professional education in a rapidly changing environment; have experience working with diverse populations; actively support Carlow’s commitment to equity, inclusion, and community; and be able to articulate how they will contribute to Carlow University’s Catholic, Mercy mission and values through their teaching, scholarship, and service.

Carlow University employees commit themselves to the highest standards of ethical conduct.  They commit to act with integrity, treat others with respect and dignity, carefully steward the University's resources, avoid conflicts of interest or commitment, maintain confidentiality, and comply with legal and professional obligations.

Carlow University is an Equal Opportunity/Affirmative Action Employer. We strive for a campus that reflects our urban setting and is inclusive of underrepresented groups to enhance our university community.

The intent of this list of primary duties is to provide a representative summary of the major duties and responsibilities of this job. Incumbents perform other related duties as assigned. Specific duties and responsibilities may vary based upon departmental needs.

APPLY FOR THIS POSITION https://www.carlow.edu/about/employment/