Description

The Pittsburgh Oratory is seeking new Facilities and Properties Manager. This person will be generally responsible for facilities and grounds at The Pittsburgh Oratory (Oakland), The Oratorian Residence at 4040 Bigelow Blvd (Oakland), the Oratorian Fathers and Brothers Retreat House (Hampton Twp), and Rednal Retreat House (Ligonier). The position allows for highly flexible work hours, but requires availability for emergencies as required. The Facilities and Properties Manager is required to provide his or her own hand and power tools, but larger equipment will be provided by the Oratory as needed.

In the summer and surrounding months, the manager will focus more on outdoor landscaping work, while the summer will be more focused on interior improvements and maintenance. With all tasks, the Oratory expects attention and care from an employee who wants to be a welcoming presence to all who come to the Oratory. All duties will have to be performed in accord with Oratorian and Catholic values.

The Oratory is a Catholic community of seven priests and two brothers. We serve the people of the City of Pittsburgh, and primarily the university students, with prayer, sacraments, pastoral care, and other ministries. The fast-paced and busy work environment with a vibrant staff should prove exciting for any motivated employee. The position will be demanding, but the Oratory aims to offer a competitive salary, great benefits, and an enjoyable working environment, all while working to promote the Gospel of Jesus Christ.

A multi-stage interview process will take place, and the position will likely be filled with a June 1, 2025 start date, though the start date is flexible.

If you are interested in the position, please apply https://forms.office.com/r/3FmWAKAk68.

For questions, contact Fr. Reed Frey, C.O., Oratory Treasurer, at [email protected], or 717.371.5824.

Compensation and Benefits

Competitive salary, based in part on experience, certifications, and education. Professional certifications in HVAC, plumbing, electrical work, or landscaping will result in significant salary adjustments.
UPMC Healthcare plan, with $0 deductible, and ability to add family members at cost. Dental and Vision insurance are provided at no cost, according to the plan documents.
403(b) Plan with 2% non-elective contributions and up to 4% matching elective contributions, for up to 6% of employer provided contributions.
Meaningful automatic Christmas bonus and end-of-year bonuses, based on performance. Cost of living adjustments are automatic at the end of each fiscal year, and possible performance raises of up to 2% per annum.
Access to a professional development fund to facilitate the acquisition of additional certifications or training.
Generous PTO policy and family and medical leave policy. All Catholic Solemnities and other significant civil and religious holidays are paid days off to allow for recreation, family time, and prayer.

Duties, Responsibilities, and Requirements

1. Property Management Responsibilities (All Properties)

1.1. Oversee the maintenance of all properties owned by the Pittsburgh Oratory.
1.2. Plan and oversee the implementation of a capital improvements schedule of all properties.
1.3. Obtain at least three bids for all projects costing more than $5,000.
1.4. Supervise all major building projects and the work of all contractors and vendors while on site.
1.5. Negotiate and establish necessary maintenance and service contracts with vendors.
1.6. Supervise the Housekeeper in his or her responsibilities.
1.7. Work a limited number of hours per week at the Front Desk in the Oratory, completing requirement paperwork, but also greeting and welcoming visitors and attending to the phone.

2. Repair and Maintenance Responsibilities (All Properties)

2.1. Intermittent basic housekeeping as needed, especially after events.
2.2. Minor repairs of electrical systems, including the repair or replacement of light fixtures, receptacles, and switches as needed. Experience working in electrical boxes is preferred.
2.3. Minor repairs of plumbing systems as needed, including regular care of drains, and snaking/unclogging as needed.
2.4. Maintaining all HVAC systems and changing all filters regularly.
2.5. Regular drywall repair and indoor and outdoor painting, based on a regularly established schedule.
2.6. Repairs and replacement of floors, doors, and hardware products throughout all the buildings. Must be able to install LVT/hardwood floor, and tile experience is preferred.
2.7. Maintain all landscaping.
2.7.1. Ensure all beds are consistently free of weeds.
2.7.2. Plant, water, and maintain both annuals and perennials.
2.7.3. Spray pesticides on trees as required.
2.7.4. Mow, fertilize, and water grass as needed.
2.7.5. Collect and dispose of leaves and weeds as needed.
2.8. Deep cleaning of carpets and flooring.
2.9. Clear snow and ice as needed from all driveways and sidewalks. Monitor weather patterns and preventatively apply de-icing salt, including either late at night and/or early in the morning. All sidewalks will need to be cleared of snow by 6:15 AM on week days and 8:15 on weekends, plus regular maintenance throughout the day.
2.10. Keep all outdoor spaces clean and welcoming, including maintaining tidy arrangement of outdoor furniture, regular cleaning all fire pits, and ensuring all lighting is working. 3. Appliance and Equipment Maintenance (All Properties)
3.1. Execute preventative maintenance schedule on all appliances across all properties.
3.2. Execute preventative maintenance schedule on all tractors, mowers, outdoor grills, and outdoor tools. Must have some experience with outdoor power equipment and small gas engines.
3.3. Collaborate with treasurer on a schedule of replacement as appliances and equipment reach the end of their lifespan.
3.4. Repair appliances and equipment as required.

4. Emergency Responsibilities (All Properties)

4.1. Availability to be on call for any maintenance emergencies, including the ability to travel to an Oratory property on nights, weekends, or holidays. Compensatory time will be provided.

5. Specific Rednal Retreat House Responsibilities

5.1. Coordinate the mowing of fields and trails one to twice annually as needed.
5.2. Complete or arrange snow removal on driveway and the walkway from parking lot to side door when necessary before retreats and events.
5.3. Ensure dead trees removed from among higher trafficked areas in the woods and fallen trees are cleared from trails.
5.4. Maintain a steady firewood supply and stock the house with firewood before retreats.
5.5. Clear brush in the woods in designated areas when necessary.
5.6. Maintain cleanliness of ponds and inspect waterways for washout. Repair as needed.
5.7. Inspect driveway and road surfaces for washout or repair. Repair as needed.
5.8. Coordinate the cleaning of the exterior of the house as necessary.
5.9. Maintain and repair the tractor and the lawnmower as needed.
5.10.   Help organize and carry out yearly volunteer work week.
5.11.     Arrange permissions and coordinate with approved hunters as necessary.
5.12.     Maintain the cleanliness of Rednal, which includes, but is not limited to, dusting, vacuuming, washing floors, cleaning bathrooms, and removing garbage.
5.13.   Contact garbage removal service after retreats and events.
5.14.   Contact fire alarm company prior to each use of the house by guests.
5.15.     Wash all towels and used bed linens after each use of Rednal by guests, and prepare beds and linens for the next retreatants.
5.16.  Maintain all necessary supplies for cleaning and order them as needed.
5.17.     Contact and arrange services as needed after events and retreats. Coordinate contract for toilet rentals for larger events.
5.18.   Monitor water usage, thermostats, and security cameras remotely.

Specific Hampton Township Priest and Brother Retreat House Responsibilities.
1. Maintain the cleanliness of the interior of the house, which includes, but is not limited to, dusting, vacuuming, washing floors, cleaning bathrooms, and removing garbage.
2. Maintain the proper functioning of the pool, including cleaning, annual opening and closing, and equipment maintenance.
3. Wash all towels and used bed linens after each use of Hampton House by guests, and prepare beds and linens for the next retreatants.

7. Additional Duties

7.1. Sourcing, price comparison, and ordering of all supplies for ongoing operation, including, but not limited to: copier supplies, dishwasher supplies, cleaning supplies, maintenance supplies, etc.
7.2. Basic knowledge of networks is a plus, but not required.
7.3. Due to the evolving needs of the Oratory, additional duties will be assigned as needed.

Facilities and Properties Manager Full-Time, Pittsburgh Oratory, Pittsburgh (Oakland)