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July 25, 2022Office Administrator
Vagabond Missions is seeking an organized and professional office administrator for its Pittsburgh executive office. This position will serve within the Finance and Development departments by providing administrative support to ensure a strong behind-the-scenes foundation for Vagabond Missions to grow its work with inner-city teenagers. The position will be full-time, onsite at Vagabond Mission’s Pittsburgh executive offices (5 days a week, 40 hour work week)
Requirements:- Understands and appreciates the Catholic mission of Vagabond Missions
- Extreme attention to detail and excellent problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
Office Management- Gather mail from P.O. Box regularly and disseminate appropriately and timely
- Work closely with the Director of Finance to develop and maintain office accountability measures in relation to mail, bank deposits, and all other office-related needs
- Provide general support to visitors and be the first point of contact for phone calls, emails, and general inquiries
- Help oversee the assignment and completion of office cleaning.
- Assist in Executive and Board Meetings by taking minutes
- Schedule and distribute Board and Committee meeting logistics and materials.
- Responsible for filing and maintaining office documents.
- Maintain office supplies and marketing materials inventory; including tracking and notifying appropriate staff when items are becoming low, broken or have gone missing.
- Assist the President as needed with planning, travel, and schedule management as needed.
- Assist with processing donations, addressing failed donations, and processing physical checks.
- Assist with bookkeeping of donations
- Ensure donors are acknowledged and recognized to strengthen their financial support for the Ministry
- Act as a liaison to executives in order to provide cultivation and stewardship assistance to individual donors and prospects
- Assist with programs and projects to thank and steward donors
- Manage CRM Software and ensure all donations are recorded and recognized appropriately.
- Partner with the Executive Team to update and maintain office policies as necessary
- Ensure special events are communicated and on the calendar of appropriate officials and targeted guests
- Work a 40 hour work week, 9am - 5pm.
- Starting salary is $30,000-35,000.
- Competitive Health Insurance and retirement savings (403b) benefit plans.
- 7 days of vacation in year one (plus sick days).
- Monthly spiritual day.
- Expected to live out the rule of life for Vagabond Missions.
- The exciting and dynamic work environment that comes with a young, nation-wide faith-based outreach organization.