JOB TITLE: Part Time Business Manager Days/Week: Mon - Fri (Sat/Sun as necessary) Reports to: Pastor Minimum Qualifications: EDUCATION: Bachelor’s Degree in Business Administration or related field. EXPERIENCE: Three (3) years’ experience in business management; Experience in supervising and staff development; Multiple site administration.
KNOWLEDGE/SKILLS: Good telephone and interpersonal skills; Strong organizational skills with attention to detail; Able to work independently; Proficient in Microsoft Office Business Suite (Word, Excel, Outlook, Access, and PowerPoint); Proficient in database management; Knowledge of pertinent civil laws at local, state and federal levels; Knowledge of Canon Law regarding parish administration; Project management; Able to protect confidential information. 2 of 3 SUMMARY OF JOB:
The Business Manager, working under the direction of the Pastor and in collaboration with other parish ministries, oversees the stewardship of all temporal activities of a mid-sized parish with emphasis on the ministry is of the specific duties in the areas of communication, plant management, purchasing, stewardship, human resources, and finance. The Pastor represents the parish in all juridical affairs and is ultimately responsible for all legal, business and administrative matters of the parish. The Business Manager assists the Pastor in the stewardship of all temporal activities of the parish.
ROUTINE DUTIES AND RESPONSIBILITIES:
Collaborates with the Pastor and his advisory boards, under his supervision, and with other members of the parish staff, in the overall parish endeavor.
Assists in the strategic planning of the parish by working closely with various diocesan offices (i.e. Legal, Benefits/Insurance/Payroll, Facilities Management, Financial Services, and Stewardship) in performing the key areas of responsibility: communications, property maintenance, human resources, and finance.
Facilitate internal communications that includes between staff, the Diocese, etc., and external communications that includes bulletins, website management, social media, events, etc.
Utilizing resources to achieve parish and ministry communication goals with volunteers and new technology to ensure content is consistent with parish messaging and is appropriate and creative in engaging target demographics to the faith and parish life.
Oversee properties and planning of multiple worship sites, including routine maintenance, capital improvements, facility scheduling, insuring the safety of users, and availability of the buildings to meet the needs of our ministries.
Assist in the human resources management at the parish in order to assist the pastor in staff management, recruitment, onboarding, retention, training and development, and off-boarding of staff.
Maintain human resource files for parish staff including but not limited to job descriptions, benefits information, payroll, I-9, and confidential medical files.
Supervise the clerical staff in order to set goals that support parish mission and review progress.
Provide financial oversite and control by overseeing accounts receivable, accounts payable, and financial reporting in accordance with diocesan guidelines.
Collaborate with the parish finance council in preparation of budgets, capital planning, and fund raising.
Collaborate with pastor and parish finance council regarding development and stewardship programs for parish. Monitor all financial transactions for multiple sites to ensure proper audit trails are maintained.
Review accounting procedures routinely to ensure adequate controls are in place.
Reconcile all accounts by identifying outliers in the budget and report to pastor for possible corrective action.
Oversee and review purchasing for parish and properties on a regular basis.
OTHER DUTIES: As requested
To apply send resume to Reverend Paul Zywan, Pastor @ pzywan@diopitt.org no later than November 25, 2020.
The information contained in this job posting originated with the Catholic Diocese of Pittsburgh. Any listing on third party websites may not be up-to-date and the position may already be filled. Go to www.diopitt.org for all current job opportunities.