Administrative Assistant, Full Time, Saint Bede Catholic Elementary School, Point Breeze

May 8, 2023

Saint Bede Elementary School of Pittsburgh East Regional Catholic Elementary Schools is looking for an Administrative Assistant.

The school’s Administrative Assistant is the first voice or face a student or visitor encounters when entering the school. This individual is a reflection of the school’s vision, culture, and climate.
The Administrative Assistant is primarily responsible for handling various tasks in the school office. Such tasks need to be completed in an organized and efficient manner. An Administrative Assistant provides daily support to the school administration. Confidentiality is of high priority and must be obtained at all times. A variety of tasks will occur daily, including but not limited to: answering phones, responding to emails, recording student attendance, handling student & teacher requests, etc.
Must be able to successfully perform the essential duties and responsibilities in an environment with constant interruptions, continuous change of pace and overall duties based on the students each day.
This is a full-time, 12 months position.

Primary responsibilities include:

Provides administrative support to the principal, including but not limited complying with applicable Diocesan, school, state, local and federal laws, rules and regulations, accurately completes and submits all required daily, weekly, monthly, yearly, reports for the school, and the preparation and distribution of correspondence to faculty, staff, and parents.
Provides administrative support to the Health and Safety Coordinator as needed.
Performs administrative duties, tasks, and activities that are part of the daily operations of the school including answering calls, taking messages, managing correspondence, ordering supplies, and keeping the shared school areas organized and functional.
Greet students to the building. Direct as appropriate, and if needed provide late slips.
Greet guests to the building and direct as appropriate, providing badges, and oversees building entry log and student sign out.
Maintains Option C as an Administrator.

Maintain accurate and current staff and personnel records for building including contact information, leave usage absences, injuries, and status.
Serve as substitute coordinator for the building contacting substitutes for all teachers and staff as required.
Maintains and coordinates student transportation with all School Districts.
Maintains all records including student records, student health records, behavior reports, school pictures, student phone numbers and addresses, etc.
Provide first aid to staff and students. Maintain an accurate log of student/staff “nurse” visits to the office. Act as liaison to the District Nurse.
Create and coordinate schedules for special projects including scheduling meetings, making room arrangements, field trip schedules, school wide communications, etc.
Assist in coordinating, volunteering, facilitating, school events on non-workdays and during non-work hours when necessary to benefit the school, students, and staff.
Assists staff in operation of copy center facilities, materials, and equipment.
Oversees facilities security and entry, security cameras, & communication systems.
Maintain and secure confidential records and inquiries.
Maintains student busing information and manages bus reports to parents, drivers, and principal.
Create and distribute yearly and monthly calendars.
Follow and administer medical protocols for students in absence of school nurse, including accurate logs of student medications.
Other duties as assigned by the Administration.

Qualifications: High School Degree or equivalent; Associate degree preferred: experience in an office setting; excellent organizational skills; technology competency, including google training; strong interpersonal skills

Qualified applicants should submit a letter of interest and resume to Sr.Daniela Bronka
[email protected]