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Advancement Database Manager -- Central Catholic High School, Oakland
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July 1, 2022Central Catholic High School
Advancement Database Manager
Job Summary:
The Office of Advancement’s Database Manager is responsible for data integrity, improvement, analysis, donor research, staff training as it pertains to Raiser’s Edge/NXT database, event management software, website integration, creating queries as requested, and assisting the Advancement team in their work to connect with constituents and maximize fundraising outreach efforts.
Responsibilities:- Maintain the overall integrity and quality of the Raiser’s Edge/NXT database, event management software, including routine data: improvement, auditing, systems checks, and improving system(s) functionality.
- Maintain highly accurate and current donor data that effectively tracks key information, cultivation activities and histories, and solicitation and reporting calendars.
- Ability to conduct research of individual, corporate, and foundation prospects as needed for annual and/or special campaigns.
- Manage records and donor relations for monthly/automatic/consecutive gifts and other pledge programs.
- Import and export data from various sources, including manual entry.
- Assist with gift processing, batch entry, donation coding, gift documentation, approve matching and employee contribution gifts.
- Assist with timely acknowledgement letters to donors (within 48 hours of receipt of gift) and follow established protocol on gift acknowledgements.
- Identify, mine, and analyze prospects for fundraising and outreach initiatives.
- Review daily, weekly, monthly reports for accurate reconciliation with Finance Office; support the Finance Office with the annual audit.
- Provide staff training, support, and feedback on data entry and reporting on Raiser’s Edge/NXT.
- Review and edit the integration of both electronic and printed acknowledgements to donors.
- Develop and maintain queries/exports for direct appeals, email campaigns, publications, events, annual appeal, etc.
- Collaborate with Advancement team to track and report on fundraising progress and donor trends.
- Ability to generate the annual fund/donor reports as well as endowment fund reports published each year.
- Establish/revise and codify database best practices.
- Other duties related to Advancement efforts as assigned by the Executive Director of Advancement.
- Executive Director Of Advancement
Qualifications:- Minimum 5 years of experience in nonprofit advancement/development.
- Strong proficiency working with Raiser’s Edge/NXT and/or fundraising software.
- Experience with Microsoft Suite (Word, Excel, Adobe, etc.)
- Strong grasp of role in technology in this position with capacity to identify opportunities for improved data quality, reduced data entry, and increased cross-departmental collaboration.
- Ability to work independently and collaboratively within an office setting.
- Ability to proactively organize and prioritize work, resolve problems, and simultaneously manage multiple priorities to ensure goals are met.
Matthew J. Stoessel
Executive Director of Advancement
Central Catholic High School
4720 Fifth Ave
Pittsburgh, PA 15213
[email protected]