Event Coordinator Saint Paul of the Cross Spiritual Center, South Side

St Paul of the Cross Spiritual Center
Event Coordinator

Essential Duties and Responsibilities

• On-site point of contact for Sponsored/Hosted Events.
• Coordinating Fundraising
  • Coordinates Summer and Thanksgiving Appeal
  • Coordinates Grant writing

• Coordinating Passionist event Promotions
  • Leading Passionist event promoters meeting during weekend events.
  • Assisting in creative ways of promotions
  • Assisting with social media (posting of weekend or gala photographs)
  • Coordinating Promoters workshop w/ Program Director
  • Assists at bookstore – materials to be ordered and overall look of bookstore.
• Coordinating Chapel News Monthly
• Assist Sales and Marketing with publishing annual newsletter, program brochures, Passionist event brochures, and drafting letters from PIT as needed.
• Assists accuracy for future mailings.
• Communicating event requirements in a timely and accurate manner to all internal groups during Parish based weekend Passionist events with;
  • Prayer services, leading conference
  • Spiritual conferences with the guests
  • Setting up for mass, greeting, assistance with registration on Fridays
  • Technology set up and troubleshooting
  • Coordinate Mass volunteers and readers
  • Check out purchases and donations, process credit cards and reporting it to the Office Coordinator
• Creating a welcoming environment for the Passionist event groups and ensuring their needs are met (multi-media, sound system, Microphones, dietary requirements etc.)
• Coordinate updating contact information of Passionist event guests into database.
• Communicating with all departments as required, ensuring delivery of superior guest service. 
• Ensure that Megasys and all approved software is updated daily for all event bookings.
• Ensure feedback received from host / guests is passed on to all departments.

Send resumes to Christine Tripoli at [email protected]