Office Manager, Mary Queen of Peace Parish, Pittsburgh

 
 
 
Office Manager, Mary Queen of Peace Parish, Pittsburgh
                             
Requirements:
EDUCATION:    High school degree or its equivalent.  
 
EXPERIENCE:   3 years + in office administration
 
KNOWLEDGE/SKILLS: •Strong organizational skills and attention to detail
•Excellent communication and interpersonal skills
•Proficiency in Microsoft Office Suite and database management software
•Ability to work independently and as part of a team
•Commitment to the Catholic faith and understanding of church practices
•Discretion and ability to handle confidential information
 
 
SUMMARY OF JOB:        Under the direction of the business manager or the pastor, responsible for managing the office operation, and management of volunteer staff for all ministries.  Responsible for performing a variety of administrative duties in support of the office staff, including filing, data entry and other office duties as assigned.
 
Regular Duties and Responsibilities:
 
Administrative tasks:

• Maintaining accurate Parish member databases, including contact information, sacraments received, and donation records.
• Maintains all keys and access codes to all buildings, managing who has access.
• Managing church calendar, scheduling events, baptisms, funerals and coordinating room usage.
• Manage Parking leases and associated income
• Answering phone calls, greeting visitors, and directing inquiries to appropriate staff.
• Processing mail, preparing correspondence, and generating reports.
• Overseeing office supplies and equipment.  Keeps office arranged and orderly

 
Financial management:

• Recording donations, managing accounts receivable and payable.
• Maintaining Vendor lists and COIs
• Reconciling bank statements.
• Accurate recordkeeping of bank statements and deposits.

 
 
Clerical support:
•            Providing administrative support to the pastor, associate pastors, and other church staff.
•            Maintains online Parish calendar
•            Preparing materials for meetings, and special events.
•            Participate in staff meetings and other meetings as required.  Ensures minutes and related documents are filed in the parish office.
•            Responsible for all  sacramental record-keeping and scheduling.
 
Volunteer coordination:
•            Recruiting, training, and managing volunteers for office and parish activities.
•            Scheduling volunteer shifts and coordinating tasks.  Maintains Minister Pro Software.
 
OTHER DUTIES:As requested.
 
PHYSICAL REQUIREMENTS:     The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
•         Employees are regularly required to talk or hear, in person and by telephone; use hands to finger, handle, feel or operate standard office equipment.
•         Prolonged periods sitting at a desk and working on a computer.
•         Employees are occasionally required to walk and stand and lift and move items weighing 15 pounds or less.    
              Perform other duties as directed by the Business Manager
              
 Applicants please send resumes to [email protected]